East and Southern Africa Review & Planning meeting[edit | edit source]

14-16 July 2015 Venue: Nkopola Lodge, Mangochi, Malawi Organizers' agenda

Objectives:

To review progress made in 2014
To plan activities until end of Phase I, with a special focus on disciplinary integration, technology refinement and product documentation

Agenda

Day 1:

08.00 Registration
08.30 Welcome and agenda (official welcome, objectives, agenda, participants)

Welcome by V. Manyong / I. Zeledon. Objectives by Mateete Bekunda Agenda and participants

09.30 Review of RO1

IFPRI: Carlo / WUR: Jeroen / ESA Project: Patrick Okori and Regis Chikowo. 10' presentation each of IFPRI and WUR...then talk show (20') including Q&A from other participants (15')

10.30 Break
11.00 Update on platform development and progress (Per, Patrick, Regis, Jens - 5' each, the Q&A) - ELB: STRANGE HERE.
11.30 Review of RO 2 by theme (3-4 presentations of 15' + Q&A for 30')

' Process'': Presenters give 15' presentations, 5' of buzz after 2 presentations, then Q&A session with speakers in parallel for 20-25' and group consolidation of findings/insights/reflections for rapporteurs for 5-10'). Rapporteurs consist of the USAID mission reps + socio economists, covering theme in pairs and each of them individually rapporteuring for the final session of the day. Group 1: Crop-livestock integration * Integrated crop, soil health and livestock technologies (Kongwa/Kiteto) * Livestock intensification (Malawi) * Improved livestock feeds (Babati) Group 2: Genetic diversification and intensification / MLND * Genetic intensification (Kongwa-Kiteto) * Maize and legume variety diversification and enhanced seed delivery (Zambia) * Management of MLND (Babati)

13.00 Lunch break
14.00 Review of RO 2 by theme (process continues)

Group 3: Integrated crops (maize vegetables legumes) * Crop management efficiency (Babati) * Vegetable integration (Babati) * Intensification of maize-legume systems (Malawi) * Enhancing adoption and adaptation of GAPS (maize/legume cropping) Group 2 (Myco/aflatoxins, storage and processing) * Food storage and mycotoxin management (Babati) * Aflatoxin mitigation (Kongwa/Kiteto) * Nutrition and food processing (Malawi) * Soybean processing and product development (Zambia)

15.45 Break
16.15 Feedback from the presentations

25' Gallery run of the group feedback reports (4x5') 25' Samoan circle or 'What So What Now What)

17.15 Close

Day 2:

08.30 Presentations from socio economics group (Bekele / Gundula / Apurba?) --> Inform teams about what information needs to be generated in order to mature technologies...

Show and tell, clarify +/- 30'

09.00 ROBERT RICHARDSON SHOULD PRESENT THE STATUS AND FINDINGS OF THE CLIMATE CHANGE PROJECT - 10' presentation 5' Q&A
09.15 IHZ UPDATES... 15' updates - 5' Q&A
09.35 Seguya on Scaling Project 15' presentation 10' Q&A
10.00 Break
10.30 Group work / Introduction of 2015-2016 plans (short introduction and larger Q&A session) by sites, including pilot scaling plans...
12.30 Lunch Break
13.30 Incorporating feedback all day long and taking stock around lunch time of where we are at.

Develop team work plans per site team (Babati, Kongwa-Kiteto, Malawi, Zambia) - which incorporate socio-economics, comms... With Tsehay, Jonathan and Ewen, split across the three (FOUR?) site teams to help document and if need be facilitate...

15.00 Break
15.30 Group work (continued)
16.30 Review of progress with country plans
17.15 Close

(Tentative) Evening presentation by Richard Lamboll

Day 3:

08.30 Group work continued
10.00 Break
10.15 Presentations of improved plans in a snappy way (+/- 20' in total for each site, including reactions - one hour 15' in total)...

Work plans: summarize per theme + show end products + outcomes.

11.30 Agreements to make integration work (eg. mycotoxins working with agronomy groups on looking into fertilizers)

Visual juxtaposition of results from each group...

12.00 Next steps and final reflections
12.30 / 13.00 Lunch break
14.00 Steering Committee meeting / Comms training refresher (on-demand hands-on + checking for general comms support)
17.30 Roadmap of next steps, feedback from SC Meeting, and closing
18.30 Cocktail

PMMT training on Friday/Saturday.

Background materials

Participants 50-55 expected.

Outputs

Suggested agenda

Day 1: Moving

08.00 Registration 08.45 Welcome and agenda (official welcome, objectives, agenda, participants) * Welcome by V. Manyong / Mateete Bekunda / Jerry Glover. * Objectives by Mateete Bekunda * Agenda and participants 09.30 Review of RO 1: talk show IFPRI / WUR / program management - IFPRI to talk about data sharing/management - WHO DOES THE TALK SHOW? * IFPRI: Carlo / WUR: Jeroen / Patrick, Regis. * 10' presentation each (=20-25') then talk show... (20-25') including Q&A for all other participants 10.15 Break 10.45 Review of RO 2: Process: [QUESTION TO MATEETE: HOW CAN THEY PRESENT PER THEME BUT ACTUALLY HAVE A REPORT THAT IS SITE-BASED?] * A) FIRST OPTION ' 55' (5x10' of presentation for each theme interrupted by buzz group after 3 presentations) ' 40' of going around to find out more about each of the themes in a marketplace format with dedicated documenter at each post. ' 25' of coming back to plenary with 5' insights from each theme... * B) ALTERNATIVELY: ' Spend 20' for each 'presentation' but in a different format than just PPT (e.g. one PPT, one Prezi, one talkshow, one interview, one storytelling). * C) OTHER ALTERNATIVE: ' Do a bus stop with presentation: 5x30' - but last slot is kept for early afternoon. * D) FINAL ALTERNATIVE: ' 25' (5x5') highlights about each of the themes only ' 90' unpacking and helping refine the highlights and results in a) 45' free roaming and 45' dedicated space work (each person joining one of the themes to help work on this). 12.45 Lunch break 14.00 * Scenarios A) / B) / D) ' 45' What so what now what / Samoan circle discussion to tease out important insights to take into account implications for planning 2015-16 ' 14.45 Coffee break ' 15.15 Gallery tour for next year's work ' 16.35 Updates by IHZ ' 17.05 Presentation R. Richardson ' 17.35 Close (or possibly another presentation) * C) ' 30' Final rotation with additional questions for each of these... ' 45' What so what now what / Samoan circle discussion to tease out important insights to take into account implications for planning 2015-16 ' 15.15 Break ' 15.45 Gallery tour of the plans for the next year by site (bus stop format 4x20') ' 17.05' Updates by IHZ + presentation Robert Richardson ' 17.30 Close

Day 2: (ABD: R.Richardson in the first 1/2h too. 08.30 09.00 Socio-economics presentation from socio economics group (Bekele / Gundula / Apurba?) --> Inform teams about what information needs to be generated in order to mature technologies... * Show & tell + clarify 30' 09.30 Introducing the template again 09.40 Incorporating feedback all day long and taking stock around lunch time of where we are at. * Develop team work plans per site team (Babati, Kongwa-Kiteto, Malawi, Zambia) - which incorporate socio-economics, comms... With Tsehay, Jonathan, Ewen and ?? split across the three (FOUR?) site teams to help document and if need be facilitate...

Introduction of 2015-2016 plans (short introduction and larger Q&A session) by sites, including scaling plans...

Day 3: 08.30 Group work continued 10.00 Break 10.00 Presentations of improved plans in a snappy way (20' in total for each site, including reactions - one hour in total)... * Work plans: summarize per theme + show end products + outcomes. 11.30 Agreements to make integration work (eg. mycotoxins working with agronomy groups on looking into fertilizers) * Visual juxtaposition of results from each group to identify possible areas where integration should/could happen. 12.00 Next steps and final reflections 12.30 / 13.00 Lunch break 14.00 Steering Committee meeting / Comms training refresher (on-demand hands-on + checking for general comms support) 17.30 Close and cocktail