Organizers ESA review planning 2017

Zanzibar, Tanzania

---

Agenda

Day 1 (11 Sept.) 8:30 Introductions - Jonathan Odhong’, Facilitator Process: Check-in, participants to interact freely outside the meeting room if possible. Find out what mood your fellow participant is in, How he is since the last meeting, what interesting thing has happened with your fellow participant between last time you met and now. Volunteer will go first, then we proceed in a structured go-around format. 9:00 Welcome and opening remarks

• Victor Manyong, IITA Director for Eastern Africa Hub & Chair Africa RISING ESA Project Steering Committee
• Irmgard Hoeschle-Zeledon, Manager Africa RISING West Africa and East/Southern Africa Projects
• Mateete Bekunda, Chief Scientist Africa RISING ESA Project (introduce meeting objectives)

Presentation of agenda for the day - Jonathan Odhong’, Facilitator

9:30 2-in-1 Presentation: Updates from PCT/SAG meetings held in June & Briefing on the future of the Africa RISING - I. Hoeschle-Zeledon Process: 15 mins presentation + 15 mins clarification (Participants to take 2 minutes to reflect and 3 minutes to discuss round the tables and note down the clarifications needed from each h table and 10 mins for Irmgard to respond to) 10:00 Tea/Coffee Break/group photo 10:30 Review of main scientific achievements of the project since inception

• Introductory presentation on handbook of agricultural sustainable intensification approaches for (smallholder) farmers in East and Southern Africa - M. Bekunda

Process:__ 15 mins presentation + 15 mins clarification in __plenary.

• 11:00 Deploying new varieties (climate-smart and disease/pest-smart) - Okori, Setimela, Jumbo
• 12:00 Enhancing resilience adaptation through cereal/legume cropping systems (including seed/plant populations) - Chikowo, Snapp, Kihara, Chirwa

13:00 Lunch Break 14:00 Review of main scientific achievements of the project since inception (cont'd)

• 14:00 Management of soil fertility through application of mineral fertilisers and animal manures - Kihara, Kimaro, Desta, Lyimo, Mhango
• 15:00 Land management (physical and biological) - Kizito, Swai, Kimaro, Chikowo

16:00 Tea/Coffee Break

• 16:30 Land management (CA and associated technologies) - Thierfelder, Kihara

17:30 End of day

Day 2 (12 Sept.) 8:20 Overview of agenda for the day 8:30 Review of main scientific achievements of the project since inception (cont'd)

• 8:30 Livestock (introducing fodders; feed rations; poultry management) - Authors: Lukuyu, Rubanza
• 9:30 Minimizing food waste and improving food safety - Abass, Mutungi, Okori

10:30 Tea/Coffee Break 11:00 Review of main scientific achievements of the project since inception (cont'd)

• 11:00 Improving nutritional quality (nutrient dense crops, food menus) - Ochieng, Jumbo, Chipungu, Muzanila, Mwangwela, Anitha
• 12:00 Integration / Systems activity (of above technologies e.g. based on ISFM, GxMxExS, ladder approach). - Claessesns, Gundula, Thierfelder

13:00 Lunch Break 14:00 Review of main scientific achievements of the project since inception (cont'd)

• 14:00 Approaches for taking technologies to scale - Sseguya, Muthoni, Chipungu, Vimbayi

14:30 Progress with the scaling partnerships

• Each site team presents their achievements or progress

Process:__ 10 mins presentation x 10 mins clarification in __plenary X 3 * Kongwa Kiteto * Babati * Malawi 15:00 Review of research outputs which have loose ends that can be tied up within the next 6 months

• Introductory presentation on planning for lose ends - I. Hoeschle-Zeledon

Process:__ 10 mins presentation + 10 mins clarification in __plenary Group work (20 mins) - Participants break-out into site groups to: * Reflect on presentation by I. Hoeschle-Zeledon and determine which lose ends: (a) need to be absolutely addressed and can be finalized within the next 6 months and don't need any funding, (b) It would be great to address should circumstances change and more funds are available * Outcomes of these discussions to be recorded on flip charts and will be presented in a bus stop format. * Presentation by each team on their existing lose ends (TBD by site Kongwa Kiteto, Babati, Malawi) - (10 mins + 10 mins clarification) x 3 16:00 Tea/Coffee Break

• 16:30 Presentation by each team on their existing lose ends cont'd

17:30 End of day

Day 3 (13 Sept.) 8:20 Overview of agenda for the day 8:30 Planning for the next 6 months - tying loose ends and engagement with development partners for scaling // Project Steering Committee Meeting (in parallel)

• Participants break into groups (by site) to plan, those not involved (e.g. Zambia) can start writing their sections for the handbook

10:30 Tea/Coffee Break 11:00 Reporting back and discussion of plans for next 6 months - Process: Bus stop format; Plans to be summarized on Flip Charts; 15 mins presentation + 15 mins clarifications X 3 sites * Kongwa/Kiteto * Babati * Malawi 12:30 Lunch Break 14:00 Presentation and review of Feed the Future indicators/custom indicators/progress on publications and another materials

• Introductory presentation on commitments by each site team - B. Kotu (Bekele to send participants a template for reporting on this) (20 mins presentation + 10 mins clarification)
• Each site team presents their achievements or progress

Process:__ 10 mins presentation + 10 mins clarification in __plenary X 3 15:30 Writing of /revision of write-ups

• Overview presentation of handbook outline and introduction to the template to be used for writing - M. Bekunda

Process: 20 mins presentation + 10 mins clarification in plenary

• Participants go into writing groups (participants assemble by chapters of theSI approaches handbook handbook)

16:00 Tea/Coffee Break

• 16:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)

17:30 End of day

Day 4 (14 Sept.) 8:20 Overview of agenda for the day

• 8:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)

10:00 Tea/Coffee Break

• 10:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)

13:00 Lunch Break 14:00 Presentation of revised write-ups for the handbook of SI approaches Process: 15 mins presentation + 15 mins discussion X 4 chapters; This session will be done using computers. All draft chapters to be collected and shared with all participants by the facilitator before lunch break, this will help in the review process as the team working on a chapter presents and the other participants can refer to the work and make practical input/feedback/comment about what is already typed up.

• Chapter 1 - Okori, Setimela, Jumbo
• Chapter 2 - Chikowo, Snapp, Kihara, Chirwa

16:00 Tea/Coffe Break 16:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd)

• Chapter 3 - Kihara, Kimaro, Desta, Lyimo, Mhango
• Chapter 4 - Kizito, Swai, Kimaro, Chikowo

17:30 End of day

Day 5 (15 Sept.) 8:20 Overview of agenda for the day 8:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd) (15 mins presentation + 15 mins discussion) X 6 chapters

• Chapter 5 - Thierfelder, Kihara
• Chapter 6 - Lukuyu, Rubanza
• Chapter 7 - Abass, Mutungi, Okori

10:00 Coffee/Tea Break 10:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd)

• Chapter 8 - Ochieng, Jumbo, Chipungu, Muzanila, Mwangwela, Anitha
• Chapter 9 - Claessesns, Gundula, Thierfelder
• Chapter 10 - Sseguya, Muthoni, Chipungu, Vimbayi

12:00 Reporting back from project steering committee meeting & discussion - I. Hoeschle-Zeledon 13:00 Lunch 14:00 Next steps - M.Bekunda 15:00 Closing