Pct35

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Africa RISING PCT #35
03 April 2019
Skype call


Present

  1. Siboniso Moyo (SM)
  2. Bernard Vanlauwe (BV) - Chair
  3. Peter Thorne (PT)
  4. Carlo Azzarri (CA)
  5. Jonathan Odhong' (JO) - Secretary
  6. Irmgard Hoeschle-Zeledon (IHZ)
  7. Jerry Glover (JG)


Agenda

1.Updates on action points- from PCT 34 meeting
-Revised data management plan
-Feed the future indicators and targets
-Africa RISING web presence
-Internally commissioned external review
2.Taskforce to promote harmonization across Africa RISING and SI domain stewards
3.Any Other Business

Updates on action points from previous PCT meeting


>>Revised data management plan
Updates
  • CA - The revised plan was finalized and uploaded to CG Space at - https://hdl.handle.net/10568/100536
  • CA - The data management plan was also shared with USAID data management and support lead Anna Brenes on 28 February. She acknowledged receipt and will get back to CA/IFPRI team about it in mid-March.
  • CA - Progress is being made with registration of AR data sets on Development Data Library (DDL). The problem at the moment is that data which was uploaded previously to CKAN didn’t have a distinction between multi-year and single-year experiments wasn’t there. This has therefore become a challenge for the upload because the DDL template requires this distinction. As a result, all data sets on CKAN and Dataverse are now restricted, but the M&E officers will be working on this in the coming weeks and months to identify which data sets are multi-year/are not and then make the single-year data open so that they can be linked to the DDL.
  • Update from Gundula
After a discussion on how to protect sensitive qualitative data at the Africa RISING data management training in Accra, Ghana in October 2018, I sought advice from the American Anthropological Association’s ethics advisory group. Members of the advisory group discussed the issue and came to the following conclusion:
  • Sensitive data should be completely anonymized before upload. At best only one researcher should keep personal identifiers.
  • A discussion with USAID should be initiated on how data can be ethically deposited (for instance de-identified quantitative data to be uploaded versus qualitative data to be kept safely by the researcher).
Thereafter, I approached Jerry Glover and the Africa RISING PCT members with the above information and request for further discussion. Jerry directed me towards Zachary Baquet (USAID, Lead, Learning Team, MEL) and Anna Brenes (USAID, Data Steward, Bureau for Food Security). They proposed the following:
  • Unstructured qualitative data should be submitted to the Development Experience Clearinghouse (DED)-https://dec.usaid.gov/dec/home/Default.aspx
  • Mixed method data (combination of quantitative/qualitative data) should be submitted to the Development Data Library (DDL). Sensitive data should be completely anonymized or redacted. A complete “data asset” would have the following components: 1. Metadata about the quantitative data and information on sensitive data that was anonymized, 2. Codebook, 3. The coded quantitative data, 4. A copy of the blank informed consent form, and 5. A link to a report on the data analysis - https://data.usaid.gov
  • Should data assets be uploaded to Dataverse, the data still need to be at least registered to the DDL.
A decision now needs to be made by the PCT on how to organise the upload of mixed methods data in future.The two options are:
  • Option 1: Uploaded to Dataverse with registration to DDL
  • Option 2: Uploaded to DDL only.


>>Feed the future indicators and targets
  • JG - This item was actioned through an email to CA,IHZ & PT.
>>Africa RISING web presence
Update: JO - Africa RISING web presence is ongoing, current work on the revamped website expected to be complete by the end of June 2019. The private site where current progress can be reviewed is: http://africa-rising.sisitech.com
>>Authorization to spend 2019

JG – The budget for our PIO was sent to congress. It hasn’t been cleared yet, but we expect it to go through soon. It is a matter of ‘when’, not so much ‘if’ the funds will come. At the moment there is nothing that your respective organizations can act on.


Internally commissioned external review


Final team of 3 reviewers agreed - Jim Ellis-Jones, Mark Powell & Nancy McCarthy. Details about the budget for the review and how the lead organizations will share the costs are captured on the Google drive document link sent to all PCT members by the secretary.

Taskforce to promote harmonization across Africa RISING and SI domain stewards


Deatailed discussions about this topic are captured on the minutes for-PCT 33.

Update:

IHZ – We had a call this morning together with PT and from our discussion it was proposed that we should probably have a categorization of standards for minimum data sets beyond the ones that were agreed on in Lilongwe in October 2018. PT will come up with the ToRs for a taskforce to look into the minimum data sets standards that all partners should capture.

Action: The harmonization group (IHZ & PT) to update the PCT to follow up ensure that the harmonization group is making progress to implement on the priority harmonization action points that were agreed upon.


Any Other Business


  • SM – Are Africa RISING Project sites in Malawi & Zambia also affected by the recent cyclone Idai?
  • IHZ – I had a Skype call with the AR Malawi activities coordinator, Regis Chikowo and he informed me that the cyclone didn’t affect our project sites in Malawi. There was a lot of water, but this happened when they were already harvesting the trials. In Zambia since we are only in the Eastern Province there shouldn’t be a problem there.