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=East and Southern Africa Annual Review and Planning meeting=
'''1-5 October 2012'''
'''Ngurdoto Mountain Lodge,''' '''Arusha, Tanzania'''
[[ESA_planning_Oct2012| Back to the event home page]]
----

==Agenda for organizers==

{|
| '''Timing''' || '''Session''' || '''Session title'''
|-
|||= '''Day 1 - Monday 1 October 2012''' ||
|-
| 08.00 || Registration of participants ||
|-
| 08.30 || Welcome (Ken Dashiel, IITA, DDG); J. Glover, USAID, Africa RISING Activity Manager; I. Hoeschle-Zeledon, IITA, Africa RISING Project Coordinator) ||
|-
| 09.00 || Introduction: Workshop objectives and process, participant’s introduction (E. Le Borgne) || A1
|-
| 10.00 || Overview of year 1 project activities (I. Hoeschle-Zeledon) || A2
|-
| 10.30 || ''Break'' ||
|-
| 11.00 || Presentations of jumpstart projects and outputs and MSU project in Malawi (10 min each) * Enhancing Vegetable Value Chains (AVRDC) * Value Chain Analysis of Grain Legumes (IITA) * Catalogue of Tested Crop, Soil, and Water Management Options (CIAT) || A3
|-
| 11.30 || Marketplace ||
|-
| 11.50 || Presentations of jumpstart projects and outputs (continued) * Identifying Efficient Seed Systems, Practices and Models (CIAT) * Seed Multiplication (CIMMYT) * Improved Post-harvest Technologies (ICRISAT) || A4
|-
| 12.20 || Marketplace ||
|-
| 12.40 || ''Lunch break'' ||
|-
| 14.00 || Presentations of jumpstart projects and outputs (continued * Mycotoxins in maize and cassava (IITA) * Evergreen Agriculture (ICRAF) * Weed Management in Rice-based Systems (AfricaRice) || A5
|-
| 14.30 || Marketplace ||
|-
| 14.50 || Presentations of jumpstart projects and outputs (continued) * Intensification of Maize-based Systems in Malawi (CIMMYT) * Agroecological Intensification in Malawi and Tanzania (MSU) || A6
|-
| 15.10 || Marketplace ||
|-
| 15.30 || ''Break'' ||
|-
| 16.00 || Group work: Wrap-up of year 1, Pulling out key points from all presentation (M. Bekunda) || A7
|-
| 17.30 || Program of next day (E. Le Borgne) Logistical announcements (I. Mwasaga) || A8
|-
| 17.45 || End of day 1 ||
|-
| 18.00 || Meeting of Process Steering Group || A9
|-
|||= '''Day 2 - Tuesday 2 October 2012''' ||
|-
| 08.30 || The building blocks of the program (20 min each) || B1
|-
| 09.30 || Discussion about the building blocks || B2
|-
| 10.00 || ''Break'' ||
|-
| 10.30 || Developing a demand-driven research agenda – key challenges in the districts * Presentation of challenges per district (10 min each) * Prioritization of the challenges || B3
|-
| 12.30 || ''Lunch break'' ||
|-
| 14.00 || Planning research from year 2: boundaries and principles (I. Hoeschle-Zeledon) Guidance on group work (E. Le Borgne) || B4
|-
| 14.30 || Group work planning year 2 activities: developing research ideas || B5
|-
| 15.30 || ''Break'' ||
|-
| 16.00 || Group work (continued) and short peer review (carrousel) || B6
|-
| 17.30 || Closing reflections for the day – End of day 2 || B7
|-
| 18.00 || Meeting of Process Steering Group || B8
|-
|||= '''Day 3 - Wednesday 3 October 2012''' ||
|-
| 08.30 || Review of questions and suggestions regarding group work || C1
|-
| 08.45 || Group work (continued) || C2
|-
| 10.00 || ''Break'' ||
|-
| 10.30 || (Plenary) extended peer review of group work: bus stop || C3
|-
| 12.30 || ''Lunch break'' ||
|-
| 14.00 || Group work (continued) on research and on cross-cutting themes || C4
|-
| 15.30 || ''Break'' ||
|-
| 16.00 || Working group reports & discussion || C5
|-
| 17.45 || Information on field day – End of day 3 || C6
|-
| 18.00 || Meeting of Process Steering Group || C7
|-
|||= '''Day 4 - Thursday 4 October 2012''' ||
|-
| 07.30 || Departure for Field Day ||
|-
| 08.30 || Meeting of core team to prepare next day || D1
|-
| 19.00 || Social dinner and cultural show ||
|-
|||= '''Day 5 - Friday 5 October 2012''' ||
|-
| 09.00 || Welcome of new participants (V. Manyong, IITA, Regional Director East Africa, N.N. USAID, I. Hoeschle-Zeledon, IITA, Africa RISING Project Coordinator) || E1
|-
| 09.30 || Introducing Feed the Future initiative and Africa RISING program (J. Glover, USAID, Africa RISING Activity Manager) || E2
|-
| 09.45 || Presentation of year 1 review (I. Hoeschle-Zeledon) || E3
|-
| 10.15 || Discussion about year 1 plans || E4
|-
| 10.45 || ''Break'' ||
|-
| 10.15 || Presentation of year 2 draft work plan (M. Bekunda and research teams) || E5
|-
| 11.45 || Discussion about year 2 draft work plan || E6
|-
| 12.30 || ''Lunch break'' ||
|-
| 14.00 || Feedback from eminent experts (USAID Mission, regional and national partners, iAGRI etc.) about fit with Africa RISING and advices for ways forward || E7
|-
| 15.00 || Comments from research teams on the feedback received || E8
|-
| 15.30 || Closure (N.N. USAID, V. Manyong) ||
|-
| || ||
|-
|}

* A1:
''' Intro participants: Geographic scope of participants + cluster up in early win project + cluster up in original background (e.g. field of study) + cluster up in objectives for this meeting.
* A2: 15 min + 15 min Q&A + explain process for each.
* A3: To do: prepare stands. Ask them to collect Q&A on flipcharts - feed back one crucial point from each.
* A4: Ditto
* A5: Ditto
* A6: Ditto
* A7: Self organize the important points on pre-prepared points on flipcharts around the room e.g. sites, research process, partnerships, communication and anyone can add stuff... + comment from Mateete, Irmgard and ?(to identify)?
''' Then work in small groups to come up with key points
''' Then comments from Mateete etc.
* A8: Review work done today and what needs to be done + ask 3-4 random people to give us their feedback on what was good, what needs to come back the next day, what's the big surprise for Africa RISING in ESA.
* A9: To discuss with Irmgard and Mateete
* B1: 3x 20 min presentation - no interruption (or in the presentation itself)
* B2: Buzz group (5 min) and then discussion on main issues from either presentation - put them on cards (and we collect them)
* B3:
''' Introduction of this session by Irmgard introducing the principles of our research.
''' (75 min) Ask district officials to come to the panel - Presentation of challenges by agricultural district officers and what they would like to see happen? 10 min each
''' Then each of them to sit at a table and people to come around
''' (30 min) Prioritization of challenges in the district (around key challenges identified in ET workshop) by scoring the districts
* B4:
''' Irmgard re-introducing boundaries and principles for carrying out our research;
''' Then asking groups to self organize in open space - develop sketch ideas quickly and put them on the market place over the next hour / 1.5h - either on pure research or on coordination - enunciate the principles of OST
''' Then organize OST and go around
* B5: See B4
* B6: Carrousel: one person from each group to present their idea as elevator pitch (3 min) and jury panel (to identify) + public to quickly judge if good idea or not and ask critical questions - each for 5 min.
* B7: Other OST marketplace to get new ideas if need be - otherwise groups continue on their own track + closing statements by someone to identify. + mention that next morning possible to come up with other ideas on the OST marketplace.
* B8: To discuss with Irmgard and Mateete.
* C1: Ewen to invite reflections from the public about any thought/suggestion/brilliant idea.
* C2: OST marketplace continued for new and older ideas
* C3: Review for each group by two other groups (one person from the group stays behind) - what is coming out and what can you get out of it.
* C4: OST marketplace continued for later ideas (or ideas to rework on or refine) + specific round for non-research marketplace issues.
* C5: Presentation by each group (5-10 min each) about the WHAT / WHY / WHEN / WHO / WHERE + sense of budget?
''' Review by Irmgard, Jerry, ?? to identify to make sense of this
''' Prioritization of the proposals
''' Final discussion on what was achieved
''' Perhaps need to close (for participants leaving after day 3).
* C6: Irmgard to prepare
* C7: To discuss with Irmgard and Mateete
* D1: To discuss along the way
''' Including format of report etc.
* E1: Brief introduction on the tables for 15 min: who are you, what happened, what are you interested in etc.
* E2: Short presentation + shorter Q&A
* E3: Presentation + clarification questions
* E4: Discussion on year 1 plans: Plenary discussion
* E5: Presentation by Mateete + adding inputs from laureates from day before
* E6: Discussion by others: marketplace mechanisms to fish more inputs
* E7: Panel feedback from experts from what they saw/heard + explaining what's in it for them etc.
* E8: Irmgard, Mateete, Jerry etc. to make comments about the comments received.
''' Irmgard to close

ESA planning Oct2012 Organizers Agenda - Revision history

Ewenlb: Imported from Wikispaces